Salaried, exempt, fulltime, on-site

CHF description:

Community Health Foundation is dedicated to improving and sustaining the health of individuals in our community through grant outreach, advocacy, education and collaboration.  As an organization focused on promoting wellness, we serve as a vital resource offering services and outreach programs to meet community needs.  CHF strives to create lasting health impacts by partnering and leveraging the resources of our community.

Administrative responsibilities:

  • Schedule meetings, record and transcribe minutes, assist with development of meeting materials, copy, collate and disseminate meeting materials, meeting room set up, including A/V, order food for meetings, maintain historical board/committee records, maintain committee rosters and yearly calendar.
  • Assist with volunteer recruitment and recognition.
  • Assist with CHF special events—namely the annual Health Expo and reception to include planning meetings, registration, catering/other contracts and working the events.
  • Inventory and purchase office supplies, kitchen supplies, meeting supplies, etc.
  • Reply to daily email; sort and process postal mail, maintain files.
  • Coordinate with Springfield Regional Medical Center hospital departments to include IT, environmental (housekeeping), security, administration, etc. Handle copier maintenance.
  • Coordinate maintaining and updating the Health Resource Guide.
  • Coordinate a community health calendar.
  • Participate in community outreach efforts.
  • Prepare correspondence, including annual campaign letters and acknowledgements.
  • Assist with marketing functions to help promote CHF’s programs and services.
  • Assist in orienting new employees to include computer network access and functions.
  • Greet guests and assist visitors as needed.

Accounting responsibilities:

  • Manage accounts payable and accounts receivable.
  • Utilize accounting software to process invoices, grants, donations, bank deposits and vendor payments.
  • Assist in management of annual budget and updates to budget.
  • Perform online funds transfers as directed.
  • Coordinate with contract accountant monthly on financial statement reconciliation and preparation.
  • Assist with record preparation for outside and internal audit; process 1099s.

Other:

  • Other tasks as needed.

Qualifications:

Strong attention to detail and ability to maintain accurate records; Microsoft office proficient, displays initiative, conscientious, flexible to the demands of a small office, strong organizational skills, comfortable learning new technical/computer skills and troubleshooting tech issues, professional demeanor and appearance.  Ability to sit, stand, lift 10 pounds. 

Benefits:

Competitive salary; health, dental, vision insurance, 401(k) match, 11 paid holidays, generous PTO, 36 hour flexible work week, pleasant work environment, access to coffee shop, gift shop and cafeteria.    

To Apply:

Please send cover letter and resume to Joy Rogers, Executive Director, CHF, at jrogers@mercy.com by March 18, 2026.